Ursus Productions - Privacy Policy

 
 

Our Privacy Policy

Privacy Policy

Last updated: 22/12/2025

Ursus Productions Ltd (“Ursus”, “we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how personal data is collected, used, stored, and protected by Ursus Productions Ltd and its special purpose vehicle, Arctos Productions, in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and guidance issued by the Information Commissioner’s Office (ICO).

1. Who we are

Parent company:
Ursus Productions Ltd
Registered in England and Wales
Registered office: Office 18, Bruton Enterprise Centre, Frome Road, Bruton, BA10 0FF
Company number: 10507354

Special Purpose Vehicle:
Arctos Productions
A special purpose production entity established and controlled by Ursus Productions Ltd for individual film and television productions.

Registered office: Office 18, Bruton Enterprise Centre, Frome Road, Bruton, BA10 0FF
Company number: 16733854

Unless otherwise stated in specific contractual documentation, Ursus Productions Ltd acts as the data controller for personal data processed by both Ursus Productions Ltd and Arctos Productions.

For all data protection and privacy enquiries, please contact:
Email: ben@ursusproductions.co.uk

2. Scope of this policy

This Privacy Policy applies to personal data processed:

  • By Ursus Productions Ltd as the parent production company

  • By Arctos Productions in connection with specific productions, commissions, pilots, or development activity

  • In relation to contributors, clients, suppliers, freelancers, crew, partners, and website visitors

Where a production is undertaken through Arctos Productions, personal data may be processed by Arctos Productions under the governance, systems, and policies of Ursus Productions Ltd.

3. Journalistic exemption

Ursus Productions Ltd and Arctos Productions produce journalistic, factual, and documentary content in the public interest.

Where personal data is processed for the purposes of journalism, and where compliance with certain provisions of UK GDPR would be incompatible with journalistic objectives, we rely on the journalistic exemption set out in Schedule 2, Part 5 of the Data Protection Act 2018.

This exemption may apply to activities including, but not limited to:

  • Research, investigation, development, and editorial decision making

  • Filming, recording, and editing of journalistic content

  • Retention of footage, notes, and production materials for editorial integrity and archive purposes

We apply this exemption only where appropriate, and always with due regard to the rights and freedoms of individuals, editorial necessity, and public interest.

4. What personal data we collect

We may collect and process the following categories of personal data:

  • Personal and contact details, including name, email address, phone number, and postal address

  • Professional information, including CVs, biographies, credits, and employment history

  • Contributor data, including appearance, voice, image, biographical information, and recorded opinions captured during filming

  • Special category data, where relevant and necessary for journalistic purposes, handled with appropriate safeguards

  • Contractual and consent documentation, including contributor releases and location agreements

  • Technical and website data, including IP addresses and usage analytics

  • Correspondence and communications

Filmed material may include video and audio recordings in which individuals are identifiable.

5. How we collect personal data

Personal data may be collected:

  • Directly from individuals when they contact us or participate in our productions

  • During filming, interviews, and production activities

  • Through signed contracts, contributor releases, and consent forms

  • Via our websites, email systems, and production management tools

  • From third parties acting on our behalf, including broadcasters, commissioners, and production partners

6. Legal bases for processing

We process personal data on one or more of the following legal bases, depending on the context:

  • Journalistic purposes, where the journalistic exemption applies under the Data Protection Act 2018

  • Consent, where explicit permission has been provided

  • Contractual necessity, where processing is required to perform a contract

  • Legal obligation, where processing is required by law

  • Legitimate interests, where processing is necessary for our production and business activities and does not override individual rights

7. How we use personal data

Personal data is processed for legitimate production and business purposes, including:

  • Development, research, production, editing, distribution, and promotion of film, television, and digital content

  • Editorial decision making and storytelling in the public interest

  • Managing contributors, crew, freelancers, and production records

  • Fulfilling contractual obligations with broadcasters, platforms, funders, and partners

  • Legal, insurance, compliance, and regulatory purposes

  • Marketing and publicity relating to completed productions

8. Sharing personal data

Personal data may be shared with trusted third parties where necessary, including:

  • Broadcasters, streaming platforms, distributors, and commissioners

  • Post production facilities, freelancers, and crew

  • Legal advisers, insurers, accountants, and compliance partners

  • Regulators or authorities where legally required

We do not sell personal data.

9. International transfers

Where personal data is transferred outside the United Kingdom, appropriate safeguards are implemented in line with UK GDPR and ICO guidance, including standard contractual clauses or equivalent protections.

10. Data retention

Personal data is retained in line with editorial, legal, contractual, and archival requirements.

  • Production paperwork, contracts, and consent records are retained for the duration of the production and for a reasonable period thereafter

  • Filmed material, rushes, transcripts, and editorial notes may be retained indefinitely as part of programme archives, particularly where required for journalistic integrity, compliance, or future re-use

  • Data is reviewed periodically and securely deleted where no longer required

11. Your rights

Under UK GDPR, individuals have rights including:

  • Access to their personal data

  • Rectification of inaccurate or incomplete data

  • Erasure or restriction of processing, subject to journalistic, legal, and contractual limitations

  • Objection to processing in certain circumstances

  • Withdrawal of consent where consent is the lawful basis

Individuals also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s independent authority responsible for data protection and information rights.

12. Data security

We apply appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure. Access is limited to those who require it for legitimate production or business purposes.

13. Cookies and website data

Our websites may use cookies and analytics tools to improve functionality and understand user behaviour. Cookie preferences can be managed through browser settings.

14. Changes to this policy

This Privacy Policy may be updated from time to time. Any changes will be published with an updated revision date.